A “conference room rules” checklist outlines the key guidelines to ensure the room is used properly and efficiently by all.
- Usage Guidelines:
- Book in advance
- Follow schedule strictly
- Cancel if not needed
- Respect booking times
- Ensure the room is vacant before entering
- Meeting Management:
- Arrive on time
- End on time
- Limit meetings to necessary participants
- Distribute agenda beforehand
- Summarize meeting outcomes
- Room Etiquette:
- Turn off mobile phones or mute
- Speak softly
- Avoid side conversations
- No food or drink unless permitted
- Handle equipment with care
- Cleanliness:
- Tidy up after use
- Dispose of trash properly
- Clean whiteboards
- Return furniture to original layout
- Remove all personal items
- Equipment Usage:
- Turn off projector/computer after use
- Check video conference systems
- Return remotes to designated spot
- Report any technical issues
- Do not install unauthorized software
- Security:
- Lock the door if required
- Do not leave confidential documents
- Ensure all lights are off when leaving
- Report any suspicious activity
- Follow company security protocols
More checklists: